Bookkeeping, dispatch support, office help and many consulting services repeat every month. A retainer bills a set amount for an agreed scope, usually at the start of the month.
Set the number
Start from the hours the work usually takes, times your rate. A small discount for the commitment is common, but keep it small.
Write down the scope
- What is included, and roughly how many hours.
- What happens over the hours: billed at your rate, or reviewed together.
- Whether unused hours roll over (usually they do not).
- Payment date, and the notice to change or end it.
Review it every quarter
Compare the hours actually spent with the retainer. Adjust before it becomes unprofitable.
Our retainer pricing calculator sets the monthly amount and shows the effective rate.
This article is general information, not legal, tax or regulatory advice. Rules change; confirm current requirements with the responsible agency or a licensed professional.
