Scene photos, injury progression pictures, dashcam and security video, screenshots and recordings arrive from clients, investigators, insurers and the other side. Without a log, the same file gets saved three times, the original goes missing and nobody can say who took it.
What to record for each file
- A short description and the file name.
- When it was taken or recorded, if known, and when the firm received it.
- Who took it or produced it, and on what device or system.
- Where the original is stored, and whether it has been changed in any way.
- Any production or exhibit number assigned to it.
Keep originals untouched
Save the original exactly as received and work only on copies. Cropping, enhancing or converting a file should be done on a copy, with a note of what was done.
Ask for the source early
Security and dashcam video is often overwritten within days or weeks. Counsel decides when to send a preservation letter; litigation support makes sure the request goes out and is tracked.
Our evidence photo and video log keeps the list in one place.
Litigation support is performed at the direction of a licensed attorney. How evidence is preserved, authenticated and used is counsel's decision.
This article is general information, not legal, tax or regulatory advice. Rules change; confirm current requirements with the responsible agency or a licensed professional.
